Comments on: Live Blogging the Mastering Workflow Seminar: Are there any b…y actions on your current lists?

By: ken

ken — Fri, 09 May 2008 12:30:56 +0000

Thanks, I reviewed the section again and had an ah-hah moment!

By: Kelly

Kelly — Thu, 08 May 2008 12:28:17 +0000

Hi Ken,

I’d call those more like your 20,000 foot Area of Responsibilities. You could try creating a Checklist for each of those areas to track the recurring action steps.

Checklists can be stored/organized in the same types of places that you are storing project support.

Kelly

By: ken

ken — Wed, 07 May 2008 21:12:44 +0000

So can departments, e.g. Finance, you are responsible for be projects. With monthly meetings being a b..y, and a next action being,”develop agenda for monthly meeting with Finance”?
I dont know where to capture my “stuff” for each department I am responsible for.

By: Kelly

Kelly — Sat, 03 May 2008 18:15:10 +0000

The B…Y steps can be stored nearly anywhere–electronic or hard copy–as long as you can easily retrieve them. They don’t even need to be in the same system where you are tracking your actions.

For example, here are some typical places to store B…Y:
Email folders
Hard copy folders
Microsoft Project
SharePoint
OneNote
Word doc
Spreadsheets
Lotus Notes databases
Wikis
Mindmaps
Scratch paper
The “note” field attached to the project name (RTM does this)
A whiteboard in your office
etc..

The B…Y steps move forward onto your Action lists in your weekly review, if not sooner.

Hope this helps,
Kelly

By: RedMolly

RedMolly — Sat, 03 May 2008 05:45:56 +0000

This has been a serious GTD stumbling block for me. Where do the “b…-y” actions go? I use both a paper planner and Remember the Milk. Would love to hear how others are managing this dilemma.