Comments on: Organizing on the iPhone

By: Tima

Tima — Thu, 14 Jan 2010 06:37:48 +0000

I have been using the “daily tracker” app for all of my oganizing: to do, grocery list, sleep journal, calender… However, the calender doesn’t give you alerts when an appointment is coming up. Help! I have tried out other organizers and this seems to work for me the best but I think I am going to have to put my appointments in the general calender and I would rather have everything in one spot.

By: Swaroop

Swaroop — Mon, 09 Nov 2009 20:51:45 +0000

Thanks for the tip on “Daily Tracker”. It’s the app from Christoph Zelazowski, right? It seems like the sorta thing I needed to improve my daily habits.

By: Harold Sotomayor

Harold Sotomayor — Fri, 06 Nov 2009 04:53:24 +0000

Great post about Organizing on the iPhone, My situation is different I don’t have an iPhone but I carry an iPod touch (OS3.1) synchronized with Mozilla Thunderbird/Google Cal and Tasks and Touch Todo for the iPod. I do my entries on the iPod or my laptop (xp pro) access them on Thunderbird, they sync with Gcal, get them on my iPod trough the native calendar and presto! My projects, Todo’s, Actions, events and notes are available for free anywhere I am, as far as I have a WiFi I can communicate with Gcal and if no connection’s available still everything is on the iPod, my laptop and the Cloud. For Free!!

By: Doug

Doug — Wed, 04 Nov 2009 22:27:33 +0000

I also use Google calendar and tasks. Tasks allows due dates which satisfies the “notify you” requirement rather than checking all the time. It’s automatically synced because there’s no syncing to be done. It works with Mac, PC, Linux and requires no installation. My office Outlook is connected via the Google calendar sync.

That “MyProjects” sounds interesting. Thanks for the tip, GTDGirl.

By: GTDGirl

GTDGirl — Wed, 04 Nov 2009 17:52:44 +0000

Hi Pete,

thanks for sharing your take on this.

I like CulturedCodes “Things” (mac + iPhone). Things way of syncing the iPhone with the mac via bonjour over the air sync works for me. Things can also keep your iCal calendar (mac) in sync. It is easy and it just works for me.

I also like Avellana Softwares iPhone App “MyProjects”, which I think is a great new task manager and project manager for the iPhone. I use MyProjects to plan “real” projects (both privately and work related).

You can also make “voice memos” on the iPhone if you want to take notes while driving your car.

I try to keep everything inside the digital world. I always have my iPhone on me

Yours Sincerely,
GTDGirl

By: Peter Tambroni

Peter Tambroni — Wed, 04 Nov 2009 14:44:35 +0000

great comments!! I have to admit that I am a constant ‘checker’….

I’ve recently switched to Google Calendar and Tasks and that gives me one place to look. On the iPhone side I use CalenGoo to sync with Google calendar and GeeTasks to sync the tasks / contexts from Google tasks.

Also, for notifications, Google calendar allows for emails, SMS, and popups but I still use a program called NotifyMe for some reminders / repeating reminders that I don’t want calendarized.

I still recommend ShoveBox for a digital file cabinet but have also been using NoteSpark for works in progress that are text based as it syncs seamlessly with their website.

Thanks for reading my post!!

Peter

By: Lars Henriksen

Lars Henriksen — Tue, 03 Nov 2009 21:29:45 +0000

Hi Pete, GTDTimes.

Great to see focus on a more electronic version of GTD (eGTD?). However, one important aspect is missing in your setup (or just not mentioned): When going digital, a main focus should be that you don’t even have to look most of the time – the system should tell you when to look!
The phone will calendar alert you when appointments are due and software (e.g. RememberTheMilk) will push notifications to your phone when tasks are due. I think this is a major part of the future version of GTD.

Of course, lists should still be reviewed weekly etc. Best of luck with all of your endeavours!

Best regards,
Lars

By: Massimo

Massimo — Tue, 03 Nov 2009 20:59:16 +0000

Hi Pete,

thanks for sharing your system but I feel much better if all my idea is put in one “inbox” only. To have the system “consistent” I need to feel all the incoming things in one place only. I adopt for 6/7 months Omnifocus (Mac + iPhone) and I love it for his complete way to manage the informations but I recently (2 months) shift to “Things” (always Mac + iPhone) for its ability to be simple, fast and focused on what really matter. So, one app on Mac, one app in iPhone, sync (I hope the guys at CulturedCode will implement soon a better sync system “over the air”).
Outside “digital world” only three place in my desk, “Inbox”, “To Read/Check Later”, “Waiting” and because I’m travelling a lot I have a folder always with me with “Next Action” made of paper, all the rest is on the “Things” app. Thanks, bye.

-Max