Categories | Best Practices of GTD | David Allen | Implementation
David Allen: Yes, for me “Projects” is a category, just like the action lists of “Calls”, “At Computer” etc. They are simply flat lists, tied together with your review of the whole system.
Question: If there are 5 (or likely more for me) separate sections in a folder to track everything, how do you pull everything in a project back together rather than having it all scattered? It seems that the many tasks that might need to be done would be located in many different places rather than under one project. I know that with so much going on and my memory, that I would not necessarily remember all the details of each task done and where it was left. I feel like everything is scattered.
David Allen: Actual next actions are better distributed by context instead of by project they’re about. If you did the latter, every time you talked with your boss, you’d have to review every single project you had (probably 30-100) to find all the “talk to boss” items potentially embedded in there, and you won’t do that. Your brain has to connect the dots about what’s going on with your projects, in the Weekly Review. Although, you could use a software program that elegantly ties these together for you like the Netcentrics GTD Outlook Add-In or eProductivity for Lotus Notes. Both provide project to next action linking and views. But, that doesn’t replace doing a consistent and thorough review of it all. Context is also your first criteria for choosing (the 3-Fold Nature of Work.)