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A Community Contribution from Brian Isikoff, sharing how he manages GTD lists on his new iPad
I’m a four+ year adoptee of GTD, an IT Procurement professional since 1992, podcast producer, writer, and all around nice guy. Lastly, I’m the owner of a sparkly new iPad.
That iPad has quickly become the center of my GTD system. The form factor is the key for me. The device is highly portable – certainly around the house, neighborhood, and many of my favorite destinations. The iPad’s planner-ish size and capabilities allow me to not only implement GTD but take many of actions captured in the system. To complement the native Apple calendar, contacts, and email, I added Toodledo (which syncs with the free web service of the same name.)
My iPhone also running a synced copy of Toodledo (and calendar, email, safari, etc.) which provides the little notepad / Moleskine equivalent to my system. It’s also a little more discrete than pulling out an iPad – ideal for the BART train, while on a walk, coffee break or arriving at a meeting a little early.
I set up Toodledo with the context view as the default. Rather than play around with tags or folders, I set Projects – Home, Projects – Work, and Sometime / Maybe as contexts. This ensures my central view (that context view) displays all my lists. I know from prior setups that having decentralized lists leads to a system breakdown for me.
I use an @ as a prefix for my contexted action lists. While I like using the symbol in general (it reminds me to take action), it more importantly pops all the prefixed lists to the top of my central view. This hits my central list preference of alphabetized action lists followed by projects and lastly my blue sky (someday / maybe).
For list specifics, I’ve added an @ Bills context – giving my monthly bills a scan on weekly and ad hoc reviews is a convenience for me. My @Calls has morphed in an @ Calls / Email list (since I can handle both with the phone and / or pad). With my primary @ Work and Projects – Work lists (and associated delegated, staff agendas, and focus lists) on my work laptop in Outlook, my iPad @ Work and project list serves as a capture point for actions I come up with when not at work. I merge them in my daily morning reviews in the office.
[Editors note: Although we're pretty jazzed about the iPad too, this is a community contribution and Brian's personal experience. This is not an official recommendation or endorsement for any of the tools or services mentioned.]