David Allen: Getting Things Done Interview – Getting your Startup Under Control: Business

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GTD Times reader Jenna contributed her ideas on how to adapt GTD to writing.

A Writer’s GTD Journey

About a year ago I was beginning to feel overwhelmed with my list of unfinished projects. I’m a writer and had about a dozen scripts, stories, and article ideas backlogged on my computer. Not only I was not completing any of the projects, I was adding new ideas every day. Each new idea, rather than filling me with excitement at the prospect of undertaking a new creative project, instead filled me with dread and anxiety because I felt like I was looking at corpses—great concepts that would never be brought to fruition. It was obvious I was falling apart. I needed structure, an actionable plan for organizing my projects. I stumbled across Getting Things Done and this is what I embarked upon:

Collect. Address the items that are concerning you. I made a list of all my unfinished projects. It was like an endless scroll.

Process. Make decisions about the value of these items and what you will add or subtract to them. I looked at each project and decided [Read more →]

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“If it helps your business. If you can do business better, something there that is worthwhile and useful. I think a combination of underlying principles and practical applications.”
- David Allen, interviewed in Fast Company.

David Allen, Author of “Getting Things Done,” by Kevin Ohannessian in Fast Company

Has productivity changed as technology has evolved, from the utility of iPhones to the connectedness of Facebook? We continue our examination of the business book Getting Things Done with an interview of author David Allen.

Why do you think the book was so successful and resonated with the business world?

I think people were hungry for a model that was hip enough and current enough to deal with the kind of world everyone was in. Most of the other models that had to do with time management or personal organization or any of that all had good stuff, but most of it was way too structured for the speed and volume of change that people were dealing with.

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If you’re still trying to keep track of too many things in your mind, you won’t likely be motivated to use and empty your inboxes with integrity.  Most people are relatively careless about having seamless collection tools because they know they don’t represent discrete, whole systems anyway: there’s an incomplete set of things in their inboxes and an incomplete set in their mind, and they’re not getting any payoff from either one, so the thinking goes.  It’s like trying to play pinball on a machine that has big holes in the table, so the balls keep falling out: there’s little motivation to keep playing the game.

So what can you do to improve upon this? Make collection tools a part of your lifestyle. Keep them close by so no matter where you are you can collect a potentially valuable thought. Think of them as being indispensable as your toothbrush or your driver’s license or your glasses.

What can you do to plug the holes in your collection?

-David

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David Allen has developed this set of questions for completing one year and beginning the next year. Enjoy!

What have you actually finished, completed, and accomplished? If you haven’t made a list in the last year, I would highly recommend that you give yourself a treat and review the year that just passed and look forward to the year ahead.

When I go through these kinds of questions I like to consider my answers in several areas:

Physical
Emotional
Mental
Spiritual
Financial
Family
Community Service
Fun / creativity / recreation

Completing and remembering last year

• Review the list of all completed projects.
• What was your biggest triumph in 2011?
• What was the smartest decision you made in 2011? [Read more →]

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Many people have found this tip we share in our GTD & Outlook 2010 Guide to be super helpful for corralling the myriad of emails that need to be tracked as a “Waiting For.”  You simply need to create a rule in Outlook to copy delegated items to an @Waiting For Support folder (create that folder if you don’t already have one.) Here’s what to do:

1. Select Rules button from the ribbon

2. Click Manage Rules &  Alerts

3. Click on New Rule

4. Select Apply rule on messages I receive

5. Click Next

6. Check off from people or specific group. Then click on where people or public group is underlined and select yourself as the From contact (if you are not listed as a contact in your address book, you will need to create that first with the exact email address used by Outlook when you send email for this to work). Click OK. Click Next. [Read more →]

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Q: Any tips for those of us who get paralyzed by perfection?

David Allen: Just focus on doing the next action perfectly, which is a lot easier than trying to be perfect about how you approach something bigger. Be as retentive as you want. The only problem is when it stops action. Be a perfectionist about the process, which will require, of course, making decisions on the front end that might not be perfect. Think about what might go wrong if you avoid decisions and action! (If you need a negative motivator.)

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