A Community Contribution from Erik Hanberg

Here’s how I deal with email and keep from getting too overloaded:

1. I have one inbox. Everything goes to the same place (accounts either forward to Gmail or I’ve actually set Gmail up to reply from those accounts).
2. I only check email when I can reply to it easily. Unless I’m waiting for something specific, I try not to check email from my phone, because it’s a recipe for getting an email that requires a length reply that I don’t have the time to give on my phone. And that just stresses me out until I can reply appropriately.
3. I don’t use preview windows. It’s too easy to only get half the information and miss important stuff. When I used Outlook for work, this happened way more often that I would have liked. I thought it was a feature, but it turns out it wasn’t helpful at all. It made me browse email more than read email. [Read more →]

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Getting Things Done is the 5th most highlighted book by Kindle users.  Read what they are finding interesting.

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Google announced Priority Inbox today and the emails started flooding in asking, “Isn’t this anti-GTD?”

Google says that Priority Inbox “automatically identifies your important email and separates it out from everything else, so you can focus on what really matters.”

So, what does David Allen say about this kind of tool and the questions about something that sorts your inbox being “anti-GTD?”

Having email sorting/filtering would be anti-GTD if you use it to avoid decision-making, but not if it’s just for evaluating what kind of attention to put on something. Using colors for certain people’s emails in  Lotus Notes (as I do) would also be “anti-GTD” if you never dealt with the non-colored ones. We’re not officially endorsing or recommending this.  Just saying it’s something that you can make work.  – David Allen

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Q: How did you get involved in GTD and workflow coaching, and what motivates you to continue?

David Allen: When I started out doing management consulting, I was interested in thinking/processing models that worked universally to provide value and improve conditions for people and organizations. That, combined with my own awareness of the strategic and psychological value of clear space had me quickly develop a way to research and apply a set of best practices that invariably worked for the executives and entrepreneurs I worked with. I’m continually motivated to keep doing this work, because it never stops being quite transformational for anyone who applies the principles, and there are few things I’ve ever come across that provide as much reward for so little risk.

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A participant from a recent GTD public seminar shared what’s different in their life now.

I was the guy on the back row when you asked ‘How do these unfinished things make you feel?’ replied with ‘a failure’.

I’ve been using the concepts learned in class to process my work and personal email. (I use Exchange for work – GMail for personal.)  I have a shared Google calendar my wife and personal friends can see.  This lets them know when I am available and when I am taking personal time.

All I can say is wow. [Read more →]

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Do you use an iPad for anything GTD-related?

You can hear how David uses his new iPad on the latest Up Close with David podcast series on GTD Connect.

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We often get asked, “What software should I use to view my GTD task lists on the iPhone?

For those of you on Mac, our recommendation is OmniFocus. For those of you on PC or using Web-based apps, we have not vetted an iPhone application yet.  Rest assured, we’re working hard on this and will be sure to make an announcement when we find something that passes our rigorous vetting process.  Here are the only software applications that have earned David Allen’s recommendation.  And of those, just the Netcentrics GTD® Outlook® Add-In and eProductivity™ for Lotus Notes® have earned the coveted “GTD-Enabled” distinction.

In the meantime, tap into the wisdom and personal experience of your fellow GTDers by reading the many discussions about this :

• on GTD Times
• on our Getting Things Done Forums
• on our GTD Facebook Fan Page
• on our LinkedIn GTD Enthusiasts group

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A Community Contribution from April Perry

The first day of school started out great.  My three oldest children dressed in their new clothes, laced up their new shoes, ate a healthy breakfast, and then headed off to school with homemade sack lunches and brightly-colored, fully-stocked pencil cases.  I felt like a wonderful mom.

They returned home seven hours later, happy but tired, toting folders overflowing with paperwork, and that’s when MY work started (I mean…continued).  As I shuffled through more than 50 sheets of fliers, forms, and date-specific notices, I started to feel a little dizzy.  The pile on my counter harbored a LOT of information, most of which needed my attention right that minute.  I was tempted to break into tears or bury my head in a carton of Rocky Road, but then I thought, “Wait a minute.  I’ve been trained in GTD.  I was MADE for situations like this.”   [Read more →]

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