We are pleased to announce the release of a resource that many of you have been asking for:  a  GTD & BlackBerry Guide.  A few of us are now on BlackBerry as our portable solution and we put together a Guide on the best GTD tips, tricks, and practices for making your BlackBerry rock for GTD.

It’s chock-full of 45 pages of coaching advice on getting the most out of shortcuts, Email, Tasks, the Calendar and MemoPad using the built-in features of a BlackBerry (which means you won’t find any  requirements of any 3rd-party software to buy to apply what’s in the Guide.)

Download a free sample

Buy the Guide now (only $10 for a PDF)

So…the next question that’s been pouring into our customer service department today:  What about a GTD Guide for iPhone users? [Read more →]

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A Community Contribution from Jason Verly

For anyone who uses a Mac and utilizes the GTD method, you may eventually look into what software you can use to help manage your project and next action lists. Currently on the Mac, the leading apps to help manage your lists are OmniFocus and Things. Each app covers four of the five steps of the GTD workflow: Collect, Process, Organize, and Review. (Sorry, but you still have to do ‘Do’ on you own.)   Here is a comparison of how each application handles these four steps.

Read more from Jason Verly’s article

Editors Note: Many of you know we are partners with OmniGroup. We wanted to provide this article to our GTD Times readers, as Jason has done a great job comparing these two popular applications.  It should give you some great information from a fellow GTDer, when choosing which one is best for you.

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Community Contribution from Jason Verly

On April 3, 2010, Apple released the iPad to the world.  A day later I completely changed how I do my weekly reviews.  Like most avid GTD’ers, I kept my weekly review to be a sacred and solemn time.  I normally did my reviews on Sunday evening in my home office so I could really dig into what was happening so I could get clear about what I had coming up the next week.  My weekly review was anchored to a time and place where I believed I needed to be to get through my lists.  Not anymore.

The weekend the iPad came out my weekly review was done on the couch sitting next to my 5y old son while he watched a movie.  I have to tell you, it was great.  I was in a relaxed place, with little distraction, and I was able to focus and process like never before.  Now before you hit enter on your comment asking how could I concentrate while sitting next to my son while he was watching a movie or stating there is no way someone could get a good weekly review done in that kind of setting, see if you can give me two more minutes to explain.  I’ll bet I can convince you it can be done in that kind of setting and it is so worth it. [Read more →]

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For those of you using eProductivity for Lotus Notes, and are looking to view your tasks on iPhone or BlackBerry, Mark Hughes has created a solution for that. Learn more…

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For GTDers on Lotus Notes, tomorrow is a rare opportunity to attend a free Webinar with David Allen.  ICA, developers of the eProductivity tool David uses to manage his workflow in Lotus Notes, is hosting a Webinar that is free and open to the public.  Wednesday, April 28th @ 10am PT.

Register now>>>

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For those of you who are still grappling with questions about the tools you use for GTD, check out this 2 minute video from David Allen:

For more GTD videos, check out GTD Connect, our online learning center. You’ll find nearly 100 Videos on GTD Connect, from “2 Minutes with David Allen” clips to replays of our monthly Webinar classes.

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Click to see larger image

A Community Contribution from Brian Isikoff, sharing how he manages GTD lists on his new iPad

I’m a four+ year adoptee of GTD, an IT Procurement professional since 1992, podcast producer, writer, and all around nice guy. Lastly, I’m the owner of a sparkly new iPad.

That iPad has quickly become the center of my GTD system. The form factor is the key for me.  The device is highly portable – certainly around the house, neighborhood, and many of my favorite destinations. The iPad’s planner-ish size and capabilities allow me to not only implement GTD but take many of actions captured in the system. To complement the native Apple calendar, contacts, and email, I added Toodledo (which syncs with the free web service of the same name.)

My iPhone  also running a synced copy of Toodledo (and calendar, email, safari, etc.) which provides the little notepad / Moleskine equivalent to my system. It’s also a little more discrete than pulling out an iPad – ideal for the BART train, while on a walk, coffee break or arriving at a meeting a little early.

Implementation Specifics [Read more →]

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If you are a GTDer, and you use Lotus Notes, there’s a great opportunity later this month to see David’s personal system in action.  The developers of eProductivity, the application David personally uses to manage his workflow in Lotus Notes, are hosting a Webinar with David on April 28th.  Here are the details:

What: Webinar on GTD & Lotus Notes

When: Wednesday, April 28th from 10am – 11:30am PDT

Sign-up: Cick here to register. It’s free and open to the public, although space is limited.

For more best practices on GTD & Lotus Notes, check out the Webinar on GTD Connect or the Setup Guide in our store.

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(The tool David mentions at the end is eProductivity for Lotus Notes. It’s what he uses personally to manage his projects and actions.  If you’re a Notes user, you can learn more about David’s setup in the free Webinar on April 28th.)

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A GTDer asked: I am using the GTD Outlook Add-In software. Should I create subprojects?

Coach Kelly: I personally don’t use the subproject feature of software.  For me, everything is just a Project. But if you do decide to use it, it can be a nice way to sort major components of a large project. For example, let’s say you are getting married.  You could have “Get married” as the project that you track, however, there would be many, many
steps that would fall under that.  Some people would choose to create subprojects for each of the major components, such as:

Project =
Get Married

Subprojects =
Rehearsal Dinner
Ceremony
Reception
Honeymoon

I’d say it’s an optional feature in the Add-In, not required. Only use it if it helps you. Don’t use that feature if it seems confusing or more complicated than you need. [Addendum: this is my universal feedback for people on creating your system.  Use as many features as you need, but as few as you can get by with.]

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