Question: I listened to your Webinar on Procrastination (you can find this Webinar on GTD Connect, our online learning center) and have found that I have trouble starting to “do” anything when I know there is a lot of unprocessed stuff.  I have the type of job whereby e-mails, paper, and other things accumulate rapidly so I am often “stuck” with the inability to start on the action list if my Inbox (both paper and electronic) are filling up  with unprocessed items.  I would be interested in any comments you may have.

I replied: I would say that I am similar. It’s natural actually to want to get In to zero before feeling free and confident in the Doing.  You won’t intuitively trust that the choice you are making is the best one if there are things lurking in the inbox that might be a better choice. However, as you get better and better at GTD and collecting/processing/organizing, a trust factor comes in to know you WILL get back to it when you can. David Allen often says that the more you trust you have a process, you will be more comfortable letting it get out of control.

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A Community Contribution from Augusto Pinaud, a GTD enthusiast and long-time GTD Connect member

Take the free GTD-Q assessment at GTDIQ.com to see how you’re doing with control & perspective.

As GTDers, the goal for many of us is to increase Control and improve Perspective.  That will bring you to the place that David Allen calls ” Captain and Commander.”  But what what happens when you are suffering from the opposite– you are losing Control and lacking in Perspective?

We all lose control and perspective.  What a true GTD “Black Belt” (in my case a Brown Belt with Black Stains) can do, is to identify that stage and do what we know to do to get back in control and perspective. The challenge of course is to notice that you are losing control and lacking perspective in a moment, and make the correction.  Often we notice in the chaos stage, not at the beginning. [Read more →]

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Do YOU know the best practices of GTD?

Although they’ve been recorded for our GTD Connect online learning center, we have been posting the GTD Best Practices series to our free public podcast as well, for all to benefit from.  These informal podcasts are a great way to learn the essentials of GTD.  Here is the series:

Best Practices of Collect

Best Practices of Processing

Best Practices of Organize

Best Practices of Review

Best Practices of Doing

If you like these podcasts, GTD Connect has over 110 recordings like these, with more added every week, that you can play on the Connect site or  sync to iTunes.  It’s a great way to learn coaching tips from David and the staff, listen to interesting interviews with GTD’ers (Evan Taubenfeld being one of the recent ones), watch the “Slice of GTD Life” videos and more.  Good stuff.  Check out the free trial of GTD Connect.

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The master key to clarity is maintaining a complete and current inventory of all your commitments and agreements with yourself. You need to capture, clarify, and organize them, so you can constantly review and reflect on the totality of your engagements with the world, so you can trust your choices about what you’re doing, moment to moment. -David Allen

Grab the free article on the 5 phases of Mastering Workflow.

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08/17/2010 – We now have a GTD & BlackBerry Setup Guide! Visit the David Allen Company store to get your copy. It’s loaded with tips, tricks and expert coaching advice of applying GTD to your BlackBerry.

A pretty common question we get from BlackBerry users is how to integrate Outlook Tasks with their BlackBerry.  For the most part, there is a good one-to-one sync between Outlook Tasks and a BlackBerry device–if your service and server allows it (check with your carrier and/or IT dept. to find out if this is or can be enabled for you.)

If you setup Outlook like our GTD & Outlook Setup Guide describes, you should be able to have that carry over to Tasks on the BlackBerry.  The trick for seeing your Task categories is to “Filter” them.

Several of our staff use BlackBerry devices, including presenter + coach Wayne Pepper.  Listen to Wayne’s podcast on how he uses a BlackBerry for GTD (16 min). He also wrote about an app he uses on his BlackBerry for quick capture.

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David Allen answers the timeless question, “What are the first steps in getting organized?”

If by “getting organized” you mean getting relaxed and in control, it actually involves five steps, only one of which is actually the specific “organizing” component.  1) Collect the work. Corral everything that has potential meaning for you. 2) Process the collected work and associated notes. What specifically do they mean in terms of your commitments about them? What can you toss? What are the actions required on what you keep? 3) Organize the results of what you’ve collected and processed into retrievable lists and groupings. For instance, when you’re at a phone you should be able to see all the calls you need to make. 4) Keep things current—which involves a weekly review. What are your outstanding commitments and agreements? What new ones have emerged? 5) Decide what you want to do. Make a choice about how to allocate your resources, and feel comfortable about that decision.

Grab the free article or buy the laminated card set that summarizes these phases as well.

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Michael (who calls himself a GTDer for two years and counting), wrote to us with this question:

Curious if anyone has any tips/symbols or shortcuts for notetaking. I tend to write circles next to actionable items when I’m taking meeting notes and starring important items, but always looking for a better system.

Here is the tip I shared:

One tip I find useful is to create a separate page at the start of the meeting called “mindsweep” where I collect open items and next actions I create during the meeting.  I often have things on that too that have nothing to do with the meeting. Then, when I leave the meeting, processing the meeting notes is a separate item to handle from the mindsweep page.

Got a tip to share? We’d love to hear what works for you.  Leave a comment or email us at editor@gtdtimes.com.

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We thought you would enjoy this story, passed along by Joseph McEntire.

I had a funny and rewarding GTD experience that I thought was worth sharing.

Today I found a piece of paper crumpled up inside of my vest pocket.  A pocket I use only for my voice-recorder and not for hand written notes.  The note was labeled as follows…

[Read more →]

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