Letter-size GTD Coordinator- Item #805099 - Last we heard, there were 4,700 units available in Staples stores.

Junior-size GTD Coordinator- Item # 805102 – Last we heard, there were 900 units available in Staples stores.

So, which Staples stores have them? This is where the adventures begins…

The easiest way to locate one is to  do a live chat with Staples.com to find the location of the store closest to you with inventory.  They have access to the full inventory and will be of great assistance. Give them the item numbers above or the name “GTD Coordinator.”  Unfortunately, if you call a Staples store the staff will not be able to find one, but the live chat agents will at least save you from hunting around to all of your local Staples stores.  If you do find one, they will be in the paper planner or calendar section of the store.

We’ll post what we know about 2011 inventory as we learn more about Mead’s plans.

New GTD Coordinators complete with blank forms and 2010 calendar:

Letter-size GTD Coordinator – Item #805099 – Out of stock in the Davidco store.   In stock at various Staples stores throughout the U.S.  Clerks are unable to look this item up if you call the store as it is not in the Staples online store.  Staples has 4700 units available in various retail locations. The easiest way to locate one is to  do a live chat with Staples.com to find the location of the store closest to you with inventory.

Junior-size GTD Coordinator- Item # 805102 – Out of stock in the Davidco store. In stock at various Staples stores. Clerks are unable to look this item up if you call the store as it is not in the Staples online store. Staples has 900 units available in various retail locations. The easiest way to locate one is to  do a live chat with Staples.com to find the location of the store closest to you with inventory.

Refills pages for existing GTD Coordinators:

Calendar Refills: Day Runner offers the following items which will fit your Coordinator:  Item #’s 061-785, 068-785, 481-185, 481-785.  These items are available on www.ataglance.com as well as www.dayrunner.com websites.  Mead has elected not to stock a customDavid Allen 2010 calendar refill-only product;  please customize your coordinator with the 2010 calendar of your choice.

Blank Forms Refill Paper: In stock in the DavidCo store for both Junior size (very limited quantities as of 4/26/10) and Letter size.  Includes blank forms for action lists and more. Does not include a Calendar. Some Staples stores also carry these as item #36367 (Junior) and #806744 (Letter).

If you have any questions, please contact our customer service team.  Thanks!

Dear David Allen,

I discovered GTD about a year ago while listening to “The Sound of Young America” podcast interview of Merlin Mann. Jesse Thorne asked Merlin to produce his “Hipster PDA” and Merlin complied. I was intrigued, did the research, and bought Getting Things Done shortly thereafter. Since that time, I’ve been tweeking my GTD system.

My Ubiquitous Capture Device is a pocket-sized Moleskine Cahier notebook with a few index cards stuck in the pocket. Pictured on my Flickr account are photos of my set up at work. I like to think of my desk as a GTD cockpit.

The basic building block is my homemade 3×5 Context Card with a large check box to follow my progress and a series of check boxes to denote into which context the Next Action falls. I keep a template on my computer and print cards periodically to make sure I’m never without one. I also use the Project Planner and the Agenda cards from the DIY hPDA designed by Douglas Johnson. I took the PDF of those cards to a printing store and had a ton made shortly after I began GTD. I think I may have a three-year supply.

At my desk, I have three areas to organize my cards: a bill organizer that I use for a tickler file which I check each morning, bins for each context to keep my Context Cards sorted for easy access, and card bleachers from Levenger which I use to display my Agenda Cards. The bins are made out of plastic index card boxes cut into a “mini-Inbox”. They are labeled: @Computer, @Email, @Work, @Office, @Calls, Waiting, Inbox, and Reference.

I keep Agenda Cards for co-workers, committees, and meetings. When I need to call someone or know I’ll be around his/her office, I’ll grab the Agenda Card with their name on it and go. For on-the-go list management, I repurposed a Readbles brand pocket folio. I used post-it tabs to label the pockets, all of which are the same as the bins in my office except I replaced “Reference” with “Home.” If I need access to any of these Next Actions while I’m away from the office, I can store them in my folio. On the inside cover, I keep an icon key for my Next Actions that I found on the internet. I’d like to give credit to the person who originated the icons, but I can’t find the link again.

For all other paper stuff, I have a cubby hole set on my desk comprised of an Inbox, Pending, Home, Read/Review, Financial Filing portions. The Pending File holds reference materials that pertain to meetings listed on my Agenda Cards or referenced in my Tickler File.

I use both an electronic calendar and a paper calendar. I “sync” the two at the end of the day. I use Outlook for digital reminders. It also syncs with my iPod Touch. Right now, I’m using a Moleskine Cahier a la Mike Rhode for my paper calendar, but only until I can use my Moleskine 18-month Red Twin Planner.

I keep my Active Projects and Someday/Maybe lists in a binder with tabs deliniating Project Planner pages to collect ideas related to each. This comes in most handy when I’m at the end of my Next Actions lists and/or during the Weekly Review. I use pocket-sized Moleskine notebooks for meeting notes which I include in my Weekly Review. I use a post-it flag to mark the last reviewed page.

I’m looking for new ideas and ways to streamline without adding or eliminating too much. Each component of my workspace has a particular size and location for a particular purpose. It works well for me for now. I look forward to hearing your feedback and seeing what others post as well!

Here are photos of my setup.

Sincerely,

Sam Mauck
Jackson, TN
Profession: Associate Dean of Students and Director of Career Development

If you would like to share your GTD system, please send your story and photos to us. We’d love to see how you’ve made the GTD approach work for you.

Made by Mead, the same folks that make the At-a-Glance products, these new additions to the David Allen Company Store were designed specifically for those of us that practice GTD.

Both coordinators feature helpful tabbed sections that can have a profound effect on your productivity and peace of mind. Each section is prefaced with an educational piece with examples to show the user best GTD practices in that area of the coordinator. The action tab for instance, has eight pages of text to accompany that area, included in the reference tabbed section are the GTD Templates in paper form! There is an intelligent ‘flow” in how the sections function and work together.

The coordinator includes the following tabbed sections:
• Notes/In
• Calendar
• Action Lists
• Agendas
• Projects/Goals
• Project Plans/Notes
• Reference/Misc.
• Contacts

The 2009 GTD® Calendar is part of a full array of GTD tools®. Based on the revolutionary principles from “Getting Things Done” the calendar comes with a full page of written instructions as well as a blank Notes/In pad, useful as a capture tool and a cornerstone of David Allen’s methodology.

This calendar is best used for these three things:
1. Appointments
2. Day-specific actions
3. Information for and about that day

The calendar has the following features:
• January- December 2009
• Monthly tabbed overviews
• Weekly calendar
• 8 ½ by 11 inch page size
• Note/In Pad included
• Refillable/reusable faux leather cover
• Wire binding