Inspiration

Free podcast of David Allen’s conversation with Charles Duhigg

Click on the link below to get a free podcast of David Allen’s conversation with Charles Duhigg. Come on in to the mind of an investigative journalist with a GTD spin on it. Duhigg, a multiple award-winning reporter for the New York Times and author of The Power of Habit, talks with David about his career and how he does his work, his dedication to GTD, and the fascinating discoveries he has researched in the arena of habits and how we can change them.
http://www.davidco.com/individuals/podcasts

 

Warren Buffett on time management

“You’ve gotta keep control of your time,” Buffett says, “and you can’t unless you say no. You can’t let people set your agenda in life.”

Fast Company has an article on Why Productive People Have Empty Schedules. Buffett and other leaders emphasize the importance of saying “no” in taking control of your schedule.

GTD emphasizes the value of having a complete and current inventory of your commitments.  That way you’ll know what you can say yes to, and when saying no is more productive.

Customizing your GTD system – webinar with David Allen

Join David Allen and Senior Coach Meg Edwards for a GTD Connect webinar about “Customizing Your GTD System.” They’ll talk about what you can customize without affecting the integrity of the GTD methodology, signs you’ve over- or under-customized, and creative ways to make your GTD system more your own. No matter where you are in your journey with GTD—just getting a system off the ground or looking for fine-tuning to optimize your workflow—this webinar will give you helpful coaching about ways you can customize your system to work better for you, including your tools, contexts, projects, and the Weekly Review.

Open to all monthly and annual GTD Connect members. Tuesday, May 14, 10am—11am PT.

Not a member? Join for $48 and get this webinar and the wealth of content on GTD Connect for 30 days.

(Please note: live webinars like this one with David, podcasts, and public seminar special rates are not available for free guest pass members.)

 

Earned Attention interview with David Allen

Earned Attention, by Klaas Weima, is an interactive handbook for social communication in the digital age. David Allen contributed his thoughts on how to make this “digital cocktail party” work for you.

There you are. Staring at your screen. Your smartphone in your hand, laptop in front of you and a pile of papers on your desk. All ‘to do’. As quickly and as accurately as possible. David Allen can help.

David Allen is well known for his simplicity. With a few simple rules you can change your behaviour and get a grip on your overloaded inbox. Allen prevents you from drowning in the flood of messages.

This interview covers the following topics:
1. How do you keep more than one million Twitter followers happy?
2. The simplicity and logic of the GTD methodology.
3. Besides practical also spiritual tips.
4. Why you should see your smartphone as a bucket.
5. In five steps from unrest to overview.

The interview is available here. (May take a couple of minutes to download.) And click the Play button below for an overview of Earned Attention.

“Thinking hard?” Hardly.

Better thinking is within your grasp. Find out more in this excerpt from Todd Brown’s blog post for Next Action Associates.

“Thinking hard?” Hardly.

If you can walk, can you walk faster? Of course. Apply some effort, move those muscles more quickly, and your speed increases.

If you can think, can you think harder? I don’t think so.

In my experience “thinking hard” doesn’t work. I can still hear the voice of Mrs Hamm, my third-grade teacher, “c’mon kids, think hard.” We’re given the sense from an early age that thinking can increase in intensity by applying effort, just like walking.

Applying effort to thinking just seems to get in the way. Telling myself to “think harder” generates resistance and frustration, not better or more effective thinking. But that doesn’t mean I can’t think better, or more effectively.

What does seem to work is removing barriers.

I start by reducing distractions, both internal and external. If I’m feeling diverted by my thoughts, I do a quick “mind sweep.” I write down everything that’s on my mind, big or small, personal or professional. I need to call Ed regarding the contract. I want to talk to Debbie about booking the hotel for our holiday. The client needs the proposal by Friday. Just getting these things out of my head goes a long way toward reducing internal distractions.

I also consider external distractions. I check my surroundings. If I’m feeling distracted by my environment, I see first whether I can minimize or eliminate some sources of that distraction. I close my email client (yes, it can be done). I put my phone on silent. If possible, I get out of a distracting environment altogether. If that’s not possible, I recognize that my ability to get work done that requires deep thinking may be limited. In that case it might be better to focus on quick and easy wins that require less mental resource.

Once potential diversions are eliminated, in my experience thinking is really just about focus. I’m not “thinking hard,” I’m focused on something without distraction. The only “effort” is choosing what to focus on, and then maintaining that focus. Once I’m in that state, I find that effective thinking happens very naturally.

So the key here seems to be to get out of my own way, not about applying effort. It’s as if the secret to running faster were just a matter of reducing drag, not about muscle power. Create the environment to eliminate distractions, choose your focus, and watch the ideas flow.

You can read other blog posts and find out more about Next Action Associates, the only Certified International Partner for GTD in the UK, here.

David Allen with a Dose of Leadership

David Allen’s interview with Dose of Leadership is now available as a free podcast.

Highlights from this Podcast:

  • David gives an overview of the Getting Things Done (GTD) Process and how you can get started today.
  • GTD is less about organization and more about “Freeing space in the mind”.
  • Leaders at every level need to free up bandwidth to maximize their leadership potential.
  • David discusses his famous “Mind Like Water” concept.

How to make myself do things

Question: Any advice on how to “make myself” (or entice myself to) sit down and do the things that are less easy to do given my bias toward creation v. completion?

David Allen’s answer: Read Charles Duhigg’s book, The Power of Habit, about habit change. Build in the simple but potentially keystone habit of doing the hardest/most-resisted thing first, especially early in the day when you still have decision-making muscle. Look forward to the easier and more fun and interesting stuff you’ll do the rest of the day as reward.

Review your higher-level commitments to yourself, and ask yourself if you’re on track with them. If you are, then who cares whether you’re creating or completing.

Build a simple habit of finishing something (anything, little or big) before you do your “create” thing.

Leaping from hope to trust

Hi Folks,

It’s natural to want to create a system for priority coding (like “A, B, C” or the flagging feature that’s showing up in a lot of software programs) to tell you the most important things to do. But it’s a short-term insurance policy that won’t give you the trust you need when the time comes to take action.

All the best,

David

DAVID’S FOOD FOR THOUGHT

LEAPING FROM HOPE TO TRUST

Every decision we make about what action to take at any point in time is an intuitive risk. I have twenty minutes before my next meeting—should I call Bob, work on chapter eight, or go get Susan’s opinion on the new software?

The over-simplicity of “A, B, C” or “high, medium, low” priorities or daily to-do lists can never really answer that question sufficiently for any of us. No matter how organized we get, how squeaky-clean our systems and our processes are, or how current our strategic and tactical planning is, we have to ultimately trust our hunches about the best thing for us to do at 10:43am or 3:22pm today. It’s true that we can utilize those prioritizing frameworks to good advantage, from time to time, to help us focus constructively. But to the degree they potentially limit our options unnecessarily and constrict spontaneous, creative thinking that is dynamic to the moment, they do us a disservice.

This excerpt is from the most recent issue of David’s “Productive Living” newsletter. It’s free and sent about every 4 weeks. You’ll find essays from David Allen, thought-provoking quotes, and productivity tips you can use every day.

Your greatest successes

In my experience, the greatest successes don’t come from grandiose scenarios of good intentions engendered by temporarily pumped-up motivation. Rather, the most lasting and significant positive effects result from small things, done consistently, in strategic places.—David Allen

Your GTD tools: David Allen on how important they are

David Allen talks about your GTD tools, and how important they are.

(This video is streaming from YouTube, so it may take a few seconds to load.)