David Allen describes the five levels of thinking that must be clear to make a project happen efficiently and effectively in the world.

DAVID’S FOOD FOR THOUGHT

What’s needed and not needed for projects

Many professionals and their company cultures seem addicted to the organizing of projects and situations. Or at least addicted to feeling the need to organize them, and feeling guilty if they’re not. But organizing the structure and components is only one of the five levels of thinking that must be clear . . .

Keep reading David’s article.

Subscribe to Productive Living. It’s free and sent about every 3 weeks. You’ll find essays from David Allen, thought-provoking quotes, and productivity tips you can use every day.

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There are four stages to acquiring new skills.  David Allen describes how they relate to learning GTD in his essay in the latest Productive Living.

DAVID’S FOOD FOR THOUGHT

Getting GTD onto cruise control

If you’re like most people who’ve begun the implementation of the GTD^® methods, you’ve had some starts and stops in your journey. While my approach is really nothing more than advanced common sense, doing these practices consistently requires some re-grooving of your behavioral patterns. And some of those, though not optimally productive, are likely deeply rooted. How does “doing GTD” become second nature—something you live by but rarely even think about?

Keep reading David’s article.

Subscribe to Productive Living. It’s free and sent about every 3 weeks.  You’ll find essays from David Allen, thought-provoking quotes, and productivity tips you can use every day.

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David Allen discusses the 6 Horizons of Focus

Aside from the fact that the volume of what people need to organize is often light-years beyond what they imagine, there is much more to getting a grip on your “work” than most realize. Managing the flow of work can be approached from many altitudes, as there are many different levels of defining what your “work” really is. Whereas we may have some lower levels in control, there are often incomplete and unclear issues at higher levels that can and need to be addressed, to really get it all under control. And often there are issues about the nature and volume of work that cannot be resolved viewing it from an inappropriate level. We have roughly categorized “work” into six levels, or horizons of focus. [Read more →]

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Here is how our 2011 GTD® Mastering Workflow public seminar schedule is lining up so far:

Atlanta – Jan 25, 2011

St. Louis – Jan 27, 2011

Chicago – Feb 22, 2011

Seattle – Feb 24, 2011

London – Mar 3, 2011

Washington DC – Mar 11, 2011

Los Angeles – Mar 15, 2011

Washington DC – Jun 24, 2011

This is a very tactically oriented, hands-on seminar on how to get your GTD system up and running. You will learn the fundamental GTD thinking process and start to build a trusted workflow system. Led by our senior presenters, who have extensive experience working with a wide range of people and organizations around the world. This one-day presentation is packed with practical recommendations and suggestions about how to put GTD to work for you—at work, at home and in everything you do.

We’re adding new locations all of the time, so be sure to check the schedule often, or subscribe to Productive Living, for a city near you!

We are always happy for your suggestions too.  Please leave a comment letting us know where you’d like to attend a GTD seminar.

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What are the keys to the Getting Things Done approach?

Capture everything that has your attention

Decide exactly what each item means

Organize the results in appropriate places

Review & reflect at each horizon

Make trusted choices about what to Do

New to GTD? Read What is GTD®?

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Cindy recently participated in a GTD class at her company.  She sent along an email to her facilitator about her experience. With her permission, we’re sharing her letter with our GTD Times readers.

First of all, thanks for a great class!  I really enjoyed it.  You are an awesome instructor – very engaging and really good at demonstrating practical applications of the GTD concept.

I will admit that I was a bit skeptical about the GTD concept as I have taken time management courses before and was never able to make the concepts work in the fast paced/put out 100 fires every day work of IT training development/delivery and IT technical support.  I wondered how constructed the  responses from people having implemented GTD saying “GTD changed my life!” were.  [Read more →]

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Rev. Chip Granthan sent this letter along to the facilitator who led the GTD Public Seminar he attended in Atlanta. Chip was happy to have this shared with our GTD Times readers too.

I’d been trying to find the tool to bring clarity to my situation and had stumbled upon the GTD Coordinator® that Staples sells back in November.  I’d liked the layout, and had followed up by getting a copy of David’s book.

I’d read Getting Things Done 3 or 4 months ago.  I’d tried to absorb it and get my arms around it.  I picked it up about 6 weeks ago and read it again.  I’d gone online to DAC’s website, and had seen the information on the Atlanta seminar.  I’d downloaded the free materials and had purchased the GTD and OUTLOOK 2003 guide.  I’d signed up for the seminar, and in the interim I started actually processing my email the GTD way.  What a difference!  I started looking at the changes I needed to make in my office.  I am a stacker and a packrat. I’ve always known what was where in what stack, [Read more →]

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One of the most common questions we get is how to get started with GTD.   New people, especially, will ask this after coming to us dazed and confused by what GTD is really about.   And, lots of people seem to be hoping a piece of software will teach them GTD.  Sorry, but that’s kind of like buying a car and then learning how to drive.  You’ll make your way down the road, but it won’t be pretty.

As a GTD Coach, and also intimately involved in the education and offerings from David Allen, I would suggest one of the following products:

The GTD System – This is, in my opinion, one of the best educational products we offer.  You get a ton of resources to learn GTD at your own pace.  You get the GTD book, coaching CDs with David Allen, GTD Connect and more. Good stuff. [Read more →]

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A GTD’er wrote to us to ask what resources we have for helping her manage email. She wrote that email is “vying for top ten on my list of overwhelming.”  Here’s what one of our coaches shared:

There are a few excellent resources from the David Allen Company for applying the GTD methods to your email:

1. The GTD Setup Guides, specific to your tool, will cover the best practices of email.
2. There is a terrific free article called “Getting Email Under Control” that covers this issue as well.
3. Our GTD Connect online learning center also runs regular Webinar classes on topics such as email. There is a Webinar in the Archive Library called “Managing Email” that you should find useful. GTD Connect is $48 per month (cancel anytime) or $480 per year (one-year commitment.)
4. Our public GTD Mastering Workflow classes cover email best practices.  These one-day classes are a great way to learn all of the GTD essentials, including email.
5. There are loads of posts on GTD Times on the topic of email. Search on the keyword “email” or follow the tag.

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Do YOU know the best practices of GTD?

Although they’ve been recorded for our GTD Connect online learning center, we have been posting the GTD Best Practices series to our free public podcast as well, for all to benefit from.  These informal podcasts are a great way to learn the essentials of GTD.  Here is the series:

Best Practices of Collect

Best Practices of Processing

Best Practices of Organize

Best Practices of Review

Best Practices of Doing

If you like these podcasts, GTD Connect has over 110 recordings like these, with more added every week, that you can play on the Connect site or  sync to iTunes.  It’s a great way to learn coaching tips from David and the staff, listen to interesting interviews with GTD’ers (Evan Taubenfeld being one of the recent ones), watch the “Slice of GTD Life” videos and more.  Good stuff.  Check out the free trial of GTD Connect.

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