This is a community contribution by Ryan Oakley.
For me, GTD has always worked extremely well for those small(er) tasks and projects. You know – those little things that used to fall through the cracks but, with the help of GTD, are now easily tracked and moved on until completed.
These smaller projects don’t need much in the way of “project support material” (PSM) — maybe just 4 or 5 lines of information to keep close at hand to help finish the project. For me, I have mostly used the “notes” section of a project task item in outlook for a good and easy place to put this type of PSM.
But…what about those larger projects? Like a 2 week vacation to Europe (travel books, emails, reservations, tickets, list of things you want to do and see, things to pack, addresses of family to visit, etc.) or maybe that multi-million dollar project at work that has 8 months worth of project plans and 5 milestones, 247 emails, 156 page reports, bi-weekly meetings, and 7 team members (complete with collaboration). Ahh!
My GTD system breaks down with that kind of complexity. [Read more →]